What is it called, and which template is best known?
Latvian documents use more than one name for it: pirmslīguma BIM izpildes plāns, or Pirms-kontrakta BIM īstenošanas plāns in VNĪ's documents. In English it is usually a pre-contract BEP. They mean the same document.
The best-known template is annex 7 of VNĪ's BIM requirements (version 2.0), with the responsibility matrix in annex 7.1 and the evaluation criteria in annex 8. This article follows those documents. Other clients can use their own, and the tender's own template always wins.
What goes in it?
| Section | What the bidder states |
|---|---|
| Project participants | Who holds each role: project manager, information manager, CDE manager, BIM coordinator and a lead for each design part |
| Data structure | Folder and file structure in the common data environment (CDE), planned file sizes and what happens when a file is too big |
| Collaboration | How often information is exchanged at each control point, and which meetings are held how often |
| Coordination and quality control | Self-checks, visual, clash and data checks; how models are federated; software and version; clash reports, coordination meetings and minutes; how clashes get fixed; the clash matrix |
| Common data environment | The solution and who provides it; if the supplier does, the developer and the product |
| Software | Software and version for each deliverable, and the exchange formats |
| Responsibility matrix | Who answers for each model and deliverable, and at which level of detail in each phase |
The template repeats one number from VNĪ's requirements (section 3.4): from the Interim BIM control point (Starpposma BIM) on, information exchange and coordination meetings happen at least every two weeks.
Why does the responsibility matrix matter most?
For every model and other deliverable the matrix names who is responsible and, for models, the level of detail in each phase: Conceptual, Interim, Detailed and Approved BIM, Construction and Handover. The template has two rules for it:
- A required deliverable left out of the matrix counts as one that won't be delivered.
- Every party on the bidder's side takes part in drawing it up.
What gets a bid excluded?
Under VNĪ's criteria (annex 8) a bidder is out of the procedure if:
- the plan is not submitted;
- the matrix is not submitted;
- any section of the plan is left empty;
- what it says does not meet the BIM requirements;
- the content does not match the template's headings and italic instructions;
- the matrix leaves out a deliverable that the project-specific requirements ask for;
- the matrix shows a lower level of detail than the project-specific requirements for any model in any phase.
These are pass or fail. A tender can also score the plan: in VNĪ's 2026 tender for Duntes iela 8 it was worth 2 of 100 points.
What happens after the award?
The winner writes the post-contract BIM execution plan. It carries over the pre-contract plan, with any agreed changes, and adds what its own template asks, along with the task and master information delivery plans. Under VNĪ's requirements it is due within 4 weeks of signing and the client reviews it within 2 weeks, unless the project-specific requirements say otherwise. Both sides sign it.
So what you write in the bid is what you work to later. Don't promise a team or a process you won't have.
How do you prepare one?
- Start from the project-specific requirements. They are what the matrix is checked against.
- Do the matrix first, with every design lead, before writing the text.
- Name people who will really be available for the contract, and ask them.
- Settle software and versions now. Sample models must be made in the same ones.
- Under each heading answer what the italics ask. Text pasted from another bid may not match them, and that alone can exclude you.
- Get it signed. VNĪ's template ends with the signature of an authorised person, with the power of attorney attached.
How Digitalyse can help
We read the tender rules and prepare the plan, the matrix, the competence questionnaire and the sample models, and check each document against the evaluation criteria before submission. See BIM in Latvian public tenders.
Sources
Checked on 4 November 2026.
- VNĪ: BIM competence centre, all requirements and annexes
- VNĪ BIM requirements, version 2.0, sections 2.2 and 3.2
- Annex 7, pre-contract plan template
- Annex 7.1, responsibility matrix
- Annex 8, evaluation criteria for the pre-contract plan
- Notice of the VNĪ tender for Duntes iela 8, with the award criteria
Author
Madars Siksna
Lead BIM specialist, Digitalyse
11 years in construction, from modelling for fabrication and structural design to BIM management and coordination on Rail Baltica. 2022–2023: BIM Project Manager at VAS “Valsts nekustamie īpašumi” (State Real Estate), with BIM requirements (EIR, BEP) for the state property portfolio and client-side BIM management on the New Riga Theatre and Riga Castle.